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Manual Workflow Overload: Automate Business Processes to get You Back in the Drivers Seat

by | Productivity

Manual Workflow Overload: Automate Business Processes to get You Back in the Drivers Seat

by | Aug 31, 2016 | Productivity |

Do you ever find yourself overwhelmed with the emails and phone calls. Do you lose track of projects, appointments and deadlines? Is it difficult to analyse business information to make sure you are making the right call? Do you want to update your systems or change your process?

If the answer to any of those questions is a yes, then it sounds like your experiencing the problems that come with manual workflow processes.

Automating business processes will ensure your workflow is streamlined and predictable from start to finish. That way you will have more time and brain space to work on your business rather that drowning in a pile of emails!

Here are the five reasons why you need to start automating your business processes:

#1. Clean up your communication process

From post-it notes and receipts to faxes and letters, your office is probably filled with stacks of loose papers and manila folders. On top of this you’ve got all your electronic correspondence to be across like documents, forms and emails from customers, suppliers and your accountant. Spending your time going back and forth, flipping through papers and combing through messages to find the information you need to give your accountant, for instance, is a communication process that can be streamlined to save you time.

#2. Information transparency:

When you automate your workflow, you create an owner for each step of the process. Initiations, approvals, rejections, and input are all bound to an individual who performed the action. By enabling that level of information transparency in your business process, you enforce accountability on yourself and your colleagues. A great work flow management system will also give you insight into who gets their job done quickly and who needs help to handle the load.

#3. Minimise cost due to manual errors and inefficiency:

With an automated workflow, you bypass the expensive costs associated with errors and inefficiencies when a person is expected to own a business process. Late payments, slow sales approvals, and payments for goods never received all become very expensive errors. Your automated business process can show you the current state of any item and make sure these careless mistakes don’t take place.

#4. Gain insights with quick access to data

With automated systems you can quickly accumulate data that will give you the insights you need to improve your business performance. You can see how your marketing campaigns are really performing orhave a clear view of your income and expenditure.

#5. Easily scale or sell

By automating as much of your business as possible, the valuation of the business is more as it can be more easily scaled and sold.

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